Add, Open & Delete Document Attachments

Roadsoft can have documents (of any file type) attached to the following asset types: Culvert, Drainage Structure, Driveway, Guardrail, Interchange, Point Pavement Mark, Road, Sidewalk, Sign/Support, and Traffic Count. Each module has the Document feature available from within the module. Documents are stored in the database. Agencies using SQL Server Express should note a database size limit of 10 GB. It is recommended to keep individual document sizes to a maximum of 2mb.

The Document feature in Culvert should not be confused with the Stream Crossing Survey feature and associated photographs. Although photographs attached to culverts via Stream Crossing Survey will be visible in the Document feature, these are two separate Roadsoft features. For information on Stream Crossing Survey photographs, review the Enter Stream Crossing Survey documentation.

For general map navigation instructions, see Using the Map Interface.

See Manage Document Attachments for additional help.

Add Document Attachment

With the desired layer active:

Select one or more assets, from the map.

Select View Module from the map options.

Select the Documents tab.

Select the Apply to entire selection checkbox if multiple assets have been selected, and the same attachment should be applied to all of them.

Select the Add File button.

Locate and select the file to attach using the browser window.

Select the Open button.

Open Document Attachment

With the desired layer active:

Select one or more assets, from the map.

Select View Module from the map options.

Select the Documents tab.

Highlight (blue) the desired document in the Documents list and right click on it.

Select Open.

The document will open in the application that created it when possible. If the file cannot be opened, an option window appears indicating the inability to open the file. Use one of the options to locate a program to open the file.

Changes made to files after they have been attached will not be reflected in Roadsoft. Remove the original file and add the updated file.

Delete Document Attachment

These instructions are for deleting an attachment from a single asset or a selection of assets. To delete an attached document from all connected assets, review the Manage Document Attachments instructions. Stream Crossing Survey photographs cannot be deleted using this feature.

With the desired layer active:

Select one or more assets, from the map.

Select View Module from the map options.

Select the Documents tab.

Select the Apply to entire selection checkbox if multiple assets have been selected.

Highlight (blue) the desired document in the Documents list and right click on it.

Select Delete.

If Delete has been selected for more than one asset, a Delete file for selection window will request confirmation.

Select Yes to confirm delete.